Tally ERP 9 Shortcut keys play a big role in completing any Tally task before its time limit. It helps us to finish our work faster and saves time. Save time means save money directly or indirectly.
Shortcut keys are the single or combination of keyboard keys to reach any feature of software as an alternative to a few mouse clicks.
Table of Contents
Introduction
As Tally is accounting software and accounts is just a numbers game. So whenever a user uses Tally in most cases, there are chances that the user’s hands are on the keyboard only, because to type numbers keyboard is the best option.
So we can’t assume Tally without shortcuts, it will become a very hectic task to reach out to the mouse after every few stock of keyboard and repeat it again and again after every few mouse clicks.
Switching between mouse and keyboard alternatively will be a very irritating and time-consuming task from the point of productivity. Due to this Tally played smartly and made Tally software fully compatible or operative with keyboard only.
Shortcuts make Tally more user-friendly. If you use tally shortcut keys, you can now finish your work faster than before by managing faster data entries, easily reaching out to any feature without touching the mouse.
As every Tally user knows that Tally is fully keyboard operative software, all though you can use mouse Tally shortcuts become the essential part of Tally.
Type of Shortcut
So now let’s talk about the shortcut keys, on a broad level we can divide the shortcut keys into two categories.
- Function Shortcut Keys
- Alphabetical Keys
Function Shortcut Keys
Function keys shortcuts are the easiest shortcut of Tally because they operate only by pressing a single key that is already present on your keyboard.
As our keyboard has only 12 Function keys from F1 to F12 that’s why we have multi-function programmed with these 12 Function keys. Will discuss this later in this article.
As a Tally ERP 9 user, you all have seen the vertical dark green column on the right side of the Tally screen which contains all the menu options.
If you focus on any of the options you will find it starts with a Function Key or an Alphabet like F2: Date. It means, either you click on this option with your mouse or press F2 on your keyboard both will do the same task.
All the Function keys at the starting of any menu option are the function shortcut key for that option. For more understanding look at the picture post below.
But I know what is going around in your mind that there is more than one option with the same Function key and know-how to differentiate between them. So Don’t worry, I have already solved this confusion below under the head of “Identify Tally Shortcuts yourself”.
Alphabets Shortcut Keys
Alphabets shortcut keys are the keys where a sequence of alphabets use to reach any screen of Tally. These are also known as Red Color Alphabet shortcuts.
These are the most popular shortcut keys of Tally. We have shared a picture to Gateway of Tally below to show the example of Alphabets Shortcut.
Here If you see there is a bold letter in each option and when we select it with an arrow key that bold letter turns into red color, it indicates the shortcut key for that option. This means if you want to go to Inventory info. You have to press Just the red letter which is I for Inventory.
You can reach your desired screen by just pressing the red letter on the screen.
Let’s understand this with an example;
If you want to create a ledger in Tally, then you have to first press A, then L and at last C one by one.
Identify Tally Shortcuts Yourself ?
- Grey[Selected or Not Available]
- Normal[Direct]
- Single Underline[Alt]
- Double Underline[Ctrl]
Grey
If you can see in the above image F3: Company is in Grey, this happens in only two cases. Either you are already on that screen or currently selected option or either that menu function is not available on the current screen.
Single Underline Shortcuts[ALT]
As we see in the above image we find some options with an underline. It’s nothing complicated, you have to use the Alt key in combination with the Function key.
Like for Date you have to press F2 only but in the case of Period, you have to press both F2 + Alt keys simultaneously.
Double Underline Shortcuts[CTRL]
Yes, your guess is absolutely right in the case of double underline you have to use Ctrl in place of the Alt key.
Without Underline[Direct]
In the Absence of an underline, you have no need to press Ctrl or Alt or any other alternative key to reach the screen. You can press the function key standalone means only the function key is sufficient to perform the task.
Tally ERP 9 Shortcut Keys - Category Wise
Commonly used Shortcut Keys of Tally
| KEY | FUNCTIONALITY |
|---|---|
| ALT+E | To export vouchers, reports or anything in Tally. You can export reports and vouchers from Tally in ASCII, Excel, HTML, JPEG, PDF, and XML formats. |
| ALT+H | To go to the Help in Tally from anywhere. |
| ALT+K | To change the language of the keyboard or for keyboard configuration in Tally. |
| ALT+M | To email any voucher or report from Tally to any email address along with CC and BCC. |
| ALT+O | To upload the vouchers or reports from Tally to your own website. Although, this option is not used by most of the people. |
| ALT+P | To print any voucher or report in Tally. You can also print in different printers and PDF as well. |
| ALT+Z | To zoom in the print preview while printing any voucher in Tally. |
| CTRL+A | To accept or save the ledger, voucher, report or anything else in Tally. |
| CTRL+Q | To exit or quit any screen in Tally. Although, ESC is mostly used for this by everyone including me. |
| ALT+N | To view the report in automatic columns (Multiple Columns at all reports, Trial Balance, Cash/bank books, Group Summary & Journal Reg. |
| ALT+R | Remove a line in a report. |
| ALT+S | Bring back a line you removed using Alt+R |
| ALT+U | Retrieve the last line which is deleted using Alt+R. |
| ALT+W | To view the Tally Web browser. |
| ALT+Y | Register Tally. |
| CTRL+ALT+B | Check the Company Statutory details. |
| CTRL+ALT+R | Rewrite data for a Company. |
| ALT+F2 | Maintain Date for Multiple Years by changing period on Gateway of Tally / Change of Period for Setting Period. |
| CTRL+M | Switches to Main Area of Tally Screen. |
| CTRL+N | Switches to Calculator / ODBC Section of Tally Screen. |
| CTRL+R | Repeat narration in the same voucher type irrespective of Ledger Account. |
| CTRL+T | Mark any voucher as Post Dated Voucher. |
| ALT+F1 | Close a Company (At All Menu Screens). View detailed Report (Report Screens). Explore a line into its details (At Almost all Screens). |
| ALT+F3 | Select the company info menu (At Gateway of Tally Screen). Create/ alter / shut a company (At Gateway of Tally Screen). |
| ALT+F12 | View the filters screen where the range of information can be specified. |
| CTRL+ALT+C | Copy the text from Tally (At creation and alternation screens). |
| CTRL+ALT+V | To paste the text from Tally (At creation and alternation screens). |
| SHIFT+ENTER | To view the next level of details and / or condense the next level of details. |
| F2 | Change Date. |
| F4 | Contra Voucher (All voucher creation and alteration screens). View list of Groups (Reports groups summary, group voucher screen, cash/ bank summary). |
| F5 | Select Payment Voucher. Switch between Grouped and Ledger-wise Display. |
| F6 | Select Receipt Voucher. |
| F7 | Select Journal Voucher. |
| F8 | Select Sales Voucher. |
| F9 | Select Purchase Voucher. |
| CTRL+F9 | Select Debit Note Voucher. |
| F10 | Navigate between Accounting Reports. |
| F11 | Modify Company features specific to current company only. |
| F12 | Master Configurations, which will affect all companies in same data directory. |
Inventory Shortcuts of Tally
| KEY | FUNCTIONALITY |
|---|---|
| CTRL+U | To go to the Unit Creation Screen in Tally. |
| CTRL+G | To go to the Stock Group Creation Screen in Tally. |
| CTRL+C | To go to the Stock Category Creation Screen in Tally. |
| CTRL+I | To go to the Stock Item Creation Screen in Tally.. |
| CTRL+O | To go to the Godown Creation Screen in Tally. |
| CTRL+V | To go to the Voucher Type Creation Screen in Tally. |
| ALT+F4 | Purchase Order Voucher. |
| ALT+F5 | View sales and purchase register summary on a quarterly basis. |
| CTRL+F6 | Rejection In. |
| ALT+F7 | Stock Journal / Manufacturing Journal. |
| ALT+F8 | Delivery Note. |
| ALT+F9 | Receipt Note. |
| ALT+F10 | Physical Stock. |
| ESC | To remove what you typed into a field. |
Voucher Shortcut Keys
| KEY | FUNCTIONALITY |
|---|---|
| ALT+C | To create a ledger in Tally - whenever in a voucher in tally. |
| ALT+D | To delete a ledger in Tally - whenever in any voucher in tally. You can also delete a company in tally using this tally shortcut key. |
| ALT+X | To cancel a voucher in Day Book/List of Vouchers. |
| CTRL+V | To go to the Voucher Type Creation Screen in Tally. |
| ALT+V | From Invoice screen to bring Stock Journal screen |
| ALT+I | Insert a voucher / To toggle between Item and Accounting invoice. |
| ALT+A | To Add a voucher just after the cursor placed in a list of vouchers. |
| ALT+2 | To duplicate the voucher from the list of the vouchers in Tally. |
| CTRL+L | Mark a voucher as Optional or Regular. |
| CTRL+ENTER | To alter a master while making an entry or viewing a report. |
View Comments (6)
Good one.
SUCH OF NICE SHORT CUT KEY AND ALL TIME VERY USE FULL TO ME AND WORK FAST AND EASY ..
you did a fantastic job!!
Thanks for your appreciation.
good
Thanks for the appreciation